24/7 Answering Service for Video AgenciesStop Losing
$8k Projects
to Voicemail
Video marketing clients call when they have budget and urgency — evenings, weekends, the day before a deadline. After Hours CallBot answers every call, qualifies the lead, and books the discovery call before your competitor picks up.
The Agency Phone Problem
Every missed call is a missed project
The Hidden Revenue Leak
Your agency loses projects
every time you're on set
Video agencies are built on creativity and execution — but the phone keeps ringing while you're directing, editing, or in a client meeting. Every unanswered call is a project lost to an agency that did answer.
On-Set Blackout Hours
average shoot day — phone goes unanswered
While you're on location, new clients are calling. They have budget, they have urgency — and they're calling three agencies. The one who answers first gets the meeting.
The First-Mover Advantage
of clients go with the first agency to respond
Video production is a relationship business — but it starts with a phone call. If your AI receptionist answers in one ring while competitors go to voicemail, you win the meeting.
The Real Cost of a VA or Coordinator
per year for a full-time coordinator
Salary, benefits, and they still can't answer at 9pm when a startup founder decides they need a brand video for their fundraise. After Hours CallBot costs $199–$499/mo.
How It Works
Custom-trained for your agency,
live in under 10 minutes
Train Aria on your services
Tell Aria your video packages, turnaround times, pricing ranges, and ideal clients. She learns brand films, social content, corporate video, YouTube ads — whatever you offer.
Forward your number or get a new one
Clients call the same number. Aria answers with your agency's name, qualifies the project type, asks about budget and timeline, and books a discovery call.
Get qualified lead alerts
After every call you get a text: who called, what project they need, their budget, and when the discovery call is booked. Show up ready to close.
Built for Video Agencies
Everything your agency needs
to never miss a project lead
Project Type Qualification
Aria asks about project type, timeline, and budget on every call. You only see qualified leads — no tire-kickers wasting your time.
Discovery Call Scheduling
Aria books discovery calls directly into your calendar — so you go from missed call to booked meeting without lifting a finger.
Instant Lead Summaries by Text
After every call: project type, budget range, deadline, contact info — texted to you within seconds. Perfect for pitching on the road.
Multi-Service Routing
Social content leads routed differently from corporate video or event coverage. Aria handles the triage so the right team member follows up.
Handle Referral & Repeat Clients
Aria knows returning clients and referrals from the way they introduce themselves. She treats high-value relationships with the warmth they deserve.
24/7 — Including Weekends & Shoots
Agencies get their biggest leads on Friday nights and Sunday afternoons. After Hours CallBot never takes a day off — even when you're on location.
ROI Calculator
What are missed calls
costing your agency?
Adjust the sliders to your real numbers — see exactly what After Hours CallBot would add to your revenue.
Your Business Numbers
Monthly Revenue Recovered
$7,200
from 52 captured calls → 18 new bookings
CallBot cost
$299/mo
Pro plan
Net monthly gain
+$6,901
after plan cost
Annual gain
$82,812
per year
ROI
2308%
return on investment
Estimates based on industry averages. Actual results vary by location and service mix.
Why After Hours CallBot?
The agency phone answering
comparison
| Voicemail | VA / Coordinator | After Hours CallBot | |
|---|---|---|---|
| Answers at 9pm Friday | |||
| Qualifies project type & budget | |||
| Books discovery calls automatically | |||
| Sends lead summary by text | |||
| No sick days or vacation | |||
| Handles multiple calls simultaneously | |||
| Cost per month | $0 (lost revenue) | $2,500–$5,000 | $199–$499 |
Simple Pricing
Less than one missed project
pays for years of coverage
Start free for 14 days. No credit card. Cancel any time.
Starter
Solo videographers and small shops.
150 min/mo
- 1 AI phone number
- 24/7 inbound answering
- Call summaries via text
- Basic lead qualification
- 5 natural voices
- CRM integrations
- Custom call flows
Pro
Growing agencies managing multiple projects.
400 min/mo
- 2 AI phone numbers
- After-hours + overflow answering
- Discovery call scheduling
- Project-type qualification scripts
- 50+ voices + voice clone
- CRM integrations
- Custom intake scripts
Business
Multi-team agencies with enterprise clients.
1,000 min/mo
- 5 AI phone numbers
- Everything in Pro
- Multi-team routing
- Full call analytics
- Priority support
- White-glove onboarding
FAQ
Questions video agency owners ask
Will Aria sound like a robot to my high-end clients?+
What if a caller has a complex project question I haven't scripted?+
Can Aria qualify budget and timeline before I talk to a lead?+
What about international calls or non-English speakers?+
How long does it take to set up?+
Do I need to sign a long-term contract?+
Start today
The next $10k project
is calling right now
Every day without After Hours CallBot is a day your agency misses project leads, referrals, and repeat clients — to a competitor who does answer. Fix it in 10 minutes.
No credit card required · Cancel any time · Live in 10 minutes
After Hours CallBot for Video Agencies
14-day free trial · No credit card required